Collaboration in companies is a recent and innovative practice. Some already use the latest technology, but not all have implemented this practice in their daily business use.
However, in recent years, with the increasing creation of applications that use the Cloud to store and share files, teamwork done collaboratively and remotely has become increasingly easy.
There are thousands of applications aimed at increasing employee productivity and optimizing the company’s workflow, but which ones really do it?
You should use these 7 business collaboration online apps & software
Everyone has used Skype at some time in their life, but did you know that there is a version of Skype for business? This is Skype for Business, a key tool in promoting internal and external communication for the company.
It goes without saying that having good communication both between workers and with customers and suppliers will be decisive for the success of your company, so let’s discover the advantages of using Skype for Business in your company .
Surely, the great advantage that Skype for Business offers us is that we can access Skype from anywhere in the world. It does not matter if you are at the company offices, on a business trip or if you are visiting clients, at any time you can access this tool.
You can install Skype for Business on your mobile or tablet and use it with these devices.
The application allows you to record a call in case someone misses the meeting. Captions are also provided for accessibility. We have low cost calling plans available for most countries/regions around the globe.
Skype is available for Windows, OSX, iPhone, iPad, Android, Xbox or in your browser. It supports all the major methods and lots of other ones too, including in-store vouchers. See ways to pay
Slack offers SlackBot, which can be configured to offer personalized messages based on the data offered by the project administrator.
Slack offers a built-in video chat tool, but only offers multi-person conferencing for users who have the Premium service.
Slack offers complete integration with a wide range of Google products, such as units, spreadsheets and documents. In total, this product integrates with more than 750 third-party applications.
Although it may seem like a simple messaging app at first, Slack brings more benefits than various chat rooms.
Dropbox Business opens a wide range of possibilities to close existing security holes and move towards new functionalities that will make your company more efficient and secure.
Dropbox Business offers a file storage and management system in the cloud, which, like G Suite, is especially focused on companies.
With Dropbox Business you can freely upload, backup, consult and share all the files produced by your company from any device with internet access. In addition, it offers ample storage capacity that can be expanded according to the criteria of the company and its level of production of files.
When sharing files, you can create specific folders and point out users who can access them to view or edit their content.
To make matters worse, Dropbox Business keeps a version history of up to 6 months for each file and provides access to recover them, even when they have been deleted.
Thus, all the changes made to a specific file can be viewed, evaluated and commented together.
One of the main tasks that we can try to take advantage of if we have a smartphone and work with the computer, has to do with the possibility of being able to control the machine from this device. In this case, you have to learn how to work with an application for Windows specially developed for that case, called Splashtop Streamer.
In this sense, the first thing is to know that Splashtop Streamer is a tool whose job is specifically to “transmit what is happening on the computer, to the Splashtop application itself that we will have installed on our smartphone”, regardless of whether it is an iOS or Android.
TeamViewer has become very useful in business. It is easy to use desktop sharing software, it is the solution for remote control, desktop sharing and file transfer that works behind any firewall and NAT proxy and has to run TeamViewer on two computers or more without the need of the installation procedure.
This application allows you to remotely connect to multiple workstations that are not in the same place, it is the software package for online meetings and the transfer of files between computers. You have to enter your partner ID and password in TeamViewer and the connection is established immediately.
Designed to be extremely powerful and easily accessible, it can be used for complex tasks such as helping to manage a business department or it is used for simple tasks like two friends chatting on the computer to solve the problem and is the most popular application.
TeamViewer allows file transfer between computers in real time, offers a video chat and voice transmission option in which users can communicate, it is available for Windows 10, 8, 7, Vista, XP and 2000, it can work on Mac, iPad, Linux, Android, BlackBerry, Windows Phone, iOS mobile devices and Chrome OS.
Rockbot, a platform that has millions of songs and has the ability to detect the arrival of a certain customer in the premises, making the music that is playing at that time one of the newcomer’s favourites. Arguably, it is the triumph of digitization in culinary settings.
And it is that marketing through the Internet, and above all, using mobile devices, opens up a real sea of possibilities. A clear example of the advantages provided by the rapid digital transformation in which we are immersed.
A good way to do this is to use all the existing foods, without throwing out the leftovers suitable for consumption. Through this app, quality food is offered at a reduced price. The buyer buys quality food for a small price and the restaurants earn extra profits.
Zapier is an easy-to-use web service that allows you to automate actions between countless web applications that you use every day. Those tasks that are routine in your day to day, you can automate them.
Only those who work with different applications within a given environment can understand the benefits that a solution like Zapier can give us, since it allows us to automate actions and manage the repetitive results that we are usually used to doing. Perhaps many have been using Zapier for a long time, but the truth is that I only recently found out about it and I am analyzing it too soon to begin to deploy some zaps that I am needing to improve times, and efforts.
The directory of apps that Zapier supports is very interesting and more so when one starts to analyze the zaps that can help us. But you have to consider the associated cost of them to evaluate cost / benefit, whether you are working as a freelancer or that you are an employee of a company.